Job Description

Location: 6638 152A street suite 102 Surrey, BC V3S 7J1 Salary: $54.36 per hour Vacancy: 1 Start date: As soon as possible Employment groups: persons with disabilities, newcomers and refugees, youths, Veterans, Indigenous people, mature workers, visible minorities Terms of employment: Permanent employment, Full time 40 hours per week Employment conditions: Day, Evening, Morning Job Requirements: Languages: English Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 2 years to less than 3 years On site: Work must be completed at the physical location. There is no option to work remotely. Tasks: - Plan, organize, and control day-to-day administrative operations across compliance, records, trust/commission accounting and HR. - Lead brokerage regulatory compliance and keep audit-ready logs, calendars, and evidence. - Oversee records management for listings, offers, disclosures, and conveyance files; ensure timely, complete, and accurate file closure and retention. - Direct trust and commission accounting: supervise conveyancing, three-way trust reconciliations, commission payouts, and required monthly/annual filings. - Manage budgets and purchasing for admin and compliance operations; negotiate key vendor contracts and track cost savings. - Prepare management reports and briefs with KPIs on compliance findings, file turnaround, and payout cycle times. - Run HR administration for support staff and assist with agent onboarding/offboarding, licensing renewals, and training schedules. - Maintain risk and continuity controls (access, incident logs, backup and recovery for critical records and systems). - Handle escalations on complex files and complaints; implement root-cause fixes and updated SOPs. - Drive process improvement and light automation (e-sign, CRM, conveyance tools) to reduce errors and shorten cycle times. Work conditions and physical capabilities: - Fast-paced environment - Attention to detail - Large workload Personal suitability: - Organized - Time management Who can apply to this job? Only apply to this job if: - You are a Canadian citizen, a permanent or a temporary resident of Canada. - You have a valid Canadian work permit. If you are not authorized to work in Canada, do not apply. The employer will not respond to your application. How to apply? By email: jobsatwoodhouse@outlook.com How-to-apply instructions: Here is what you must include in your application: - Cover letter

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